Performance Management 2.0. Copy and paste company-specific text from a previous handbook. Description of document: Internal Revenue Service (IRS) Employee Personnel Resource Guide, 2017 . Sponsor fitness challenges, incentives, and competitions. Contract arrangements also work in small agency installations where in-house EAPs would not be possible because the agency lacks in-house expertise or because the workforce population is not large enough to justify employing an in-house EAP staff. The lead agency enters into a contract or agreement with a service provider. Your agency may need more than one coordinator depending on the size of the agency component. Full Newsroom. 84, as amended and transferred to Sec. Source of document: IRS FOIA Request HQ FOIA Stop 211 PO Box 621506 Atlanta, GA 30362-3006 Federal agencies electing to establish a public access defibrillation program in a Federal facility must follow the guidelines contained in "Guidelines for Public Access Defibrillation Programs in Federal Facilities," a product collaboratively produced by the General Services Administration and the Department of Health and Human Services. Department of Human Resources - TN.gov Has a program coordinator been assigned responsibilities for the agency's program? The exercise equipment industry is rapidly growing, so the "top of the line" equipment may change from year to year. Smaller agencies within a building or geographic locality may share space and/or services or have access to a nearby off-site health center. Many agencies are exploring ways to share the cost with the employee. Handbook of Occupational Groups and Families December 2018 . 3302). If furnished by the employee and prescribed in writing by his/her personal physician, your agency's qualified medical staff may administer treatment/medication during working hours. 2(b)(16)(a) of Public Law 96-24 (42 U.S.C. 290ee-1), and Sec. Common workplace screenings include exams for blood pressure, mammography, blood lipids, glucose, vision and hearing. Generally, these laws and regulations prohibit EAP staff from sharing any information about clients to anyone outside of the EAP, without the specific written consent of the client. FOH has published Standards & Criteria for the Development of Comprehensive Occupational Health Programs. This process offers a convenient alternative to contracting and is often quicker and less cumbersome than the contracting process. Despite precautions, accidents can occur. The agency fitness facility might offer a variety of services: There are a variety of options for administering the facility. In addition, EAP counselors often help supervisors and employees cope with traumatic events, such as the death of a co-worker, natural disasteror man-made disasters, or accidents. The information provided in this Handbook is designed to provide operational policy guidance for managing the promotion and internal placement, or merit staffing, program for Civil Service (CS) employees at DOI within the General Schedule (GS)-15 level and below and Federal Wages System (FWS). Sample Employee Handbook Template [A Complete Guide] | Workable Your agency is authorized to establish on-site health and fitness facilities and health units. A PFP is an agency initiated and structured program that allows employees to participate in specified physical exercise activities and includes medical screening. The basic programs include preventive services such as immunizations, physical examinations, and medical screening tests, etc. Instructors should be CPR certified. Under the FMLA, an employee is entitled to a total of 12 work weeks of unpaid leave during any 12-month period for certain need, including an employee's serious health condition and screenings for such conditions. The Economy Act, 31 U.S.C. Fitness programs should be designed to improve or maintain an employee's cardiovascular endurance, muscular strength and endurance, flexibility, and body composition. Knowledge that a disability is negatively affecting an employee's ability to perform the essential functions of his or her job justifies a medical exam or inquiry as job-related and consistent with business necessity. The OHC and its staff can play a pivotal role in the effectiveness and success of your agency's employee health services program. These programs place more emphasis on physical fitness, health education, intervention activities, and preventive health screenings. Examining Operations Handbook, https://www.ope tm.gov/policy-data . Provide top management support and endorsement for EAPs, Develop agency policy on EAP goals and training, Determine the extent of services to provide through the EAP and the administrative options, Negotiate or consult with unions, as appropriate to provide EAP services to bargaining unit employees*. This overview is to provide you with a brief description and services provided to the Department of General Services and its client agencies by the Office of Human Resources (OHR). managers/supervisors of record and their HR servicing personnel office. Your agency must refer all employees found to use illegal drugs to the EAP for assessment, counseling, and referral for appropriate 'treatment or rehabilitation. Division of Personnel Management Wisconsin Human Resources Handbook Problems, such as financial, family, marital issues, etc., that may have an adverse impact on employee performance, conduct, or reliability. Provided through a consortia or interagency agreement. If an employee requests a reasonable accommodation, however vague, the agency must exercise the considerations recommended in providing a reasonable accommodation (check agency policy) as long as the employee is otherwise qualified. Supervisors should counsel employees with deficiencies in conduct or performance and offer appropriate assistance to prevent more serious problems. The excessive use of alcohol or drugs in a manner that may impair a person's physical, mental, emotional, interpersonal, occupational, and economic functioning. Verify your agency's policy by checking the agency's contractual agreements. When no single agency can serve as a provider for smaller neighboring agencies, the combined employee populations may contract for a consortium for a single health program to provide to participating agency employees. Department of Veterans Affairs VA HANDBOOK 5005/107 January 24, 2019 Medical documentation, consistent with 5 CFR 339, may be requested to support an accommodation request. 490 (k)). Under this Act a Federal employee can no longer be sued personally for negligent or wrongful acts resulting in personal injury, provided that the employee was acting within the scope of his/her office or employment. Any fees collected in excess of the actual cost for the space and services must be deposited into miscellaneous receipts of the U.S. Treasury. The employee organization manages the fitness facility via a contractor or its own staff. Section 251.101 (d) of 5 CFR Part 251 cautions that "an agency's consultation and communication with organizations representing Federal employeesmay not take on the character of negotiations or consultations regarding conditions of employment of bargaining unit employees, which is reserved exclusively to labor organizations as provided for in Chapter 71 of title 5 of the U.S. Code" (5 CFR 251 does not mandate the establishment of relationships with non-labor organizations, other than supervisory/managerial associations.). Consider these strategies: The Federal personnel system gives employees considerable flexibility in scheduling their hours of work and taking time off for routine medical examinations and preventive screenings. PDF Position Management and Position Classification Policy Handbook . A clear warning to an employee who has raised alcohol and/or drug use in connection with a specific performance, conduct, or leave use problem. Contact your contracting office for appropriate contracting procedures. Many Federal fitness centers have survived ongoing budget cuts because they are funded through employee membership fees. Inform the employee of the free and confidential services provided by the EAP; and refer him or her to the EAP. 2(b)(13) of Public Law 98-24 (42 U.S.C. Sample duties of the staff might include the following: Planning a fitness facility requires time, research, and careful attention to detail. This might take as many as five or six visits with the counselor. Successful Federal programs have firmly planted roots and have a plan to manage ongoing changes in program needs and management support. A health unit or occupational health center (OHC) is a convenient place to provide and coordinate comprehensive health services. The employing agency derives substantial direct benefit from the employee's participation in the activity, above and beyond the benefits of morale and good health. Briefings to educate management and union officials on the role of EAPs. FOH manages most EAPs through this type of arrangement and can act as the lead through an interagency agreement. Not valid for . Additionally, the EAP is required by law to report incidents of suspected child abuse and neglect (in some states, elder and spouse abuse) to the appropriate state and local authorities. This means that, with or without reasonable accommodation, they can perform the essential functions of their positions without endangering the health and safety of themselves or others. A well-designed and engaging employee handbook is a brilliant touchstone for new hires and existing employees to draw information from at their own pace.. The agency then pays a predetermined portion. Your agency might find a vendor through: Your agency might choose to use one contractor to provide a comprehensive program or contract for a specific service such as a health risk appraisal program or an annual health fair. A cordless phone allows the on-site responder to stay with the victim while getting phone assistance. Free Workshop: Apply for Job. In addition, your agency might choose to provide EAP services to your employees through interagency agreements with the Division of Federal Occupational Health (FOH), DHHS. Call Federal Occupational Health Customer Assistance at 800-457-9808. Is the program broad enough in scope to meet a variety of employee needs? Federal employee health programs have evolved for many years and have unique challenges. Many agencies use the services of Federal Occupational Health (FOH) of the U.S. Public Health Service. 7901 and its implementing regulations authorize the use of appropriated funds to provide employees access to a private fitness center's exercise facilities.

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